Job: Executive Assistant, Administration

Jobing Description

Requisition/Vacancy No. 63453BR
Position Title Executive Assistant, Administration
Job Category Administration
Business Line Transportation
Office Region USA - Midwest
Office Location US - Wichita, KS
Why Choose AECOM? AECOM is a global provider of professional technical and management support services to a broad range of markets, including transportation, facilities, environmental, energy, water and government. With approximately 45,000 employees around the world, AECOM is a leader in all of the key markets that it serves. AECOM provides a blend of global reach, local knowledge, innovation, and technical excellence in delivering solutions that create, enhance and sustain the world's built, natural, and social environments. A Fortune 500 company, AECOM serves clients in more than 100 countries and had revenue of $7.0 billion during the 12 months ended Dec. 31, 2010. More information on AECOM and its services can be found at www.aecom.com.
About the Business Line Transportation We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.
Job Description

Position provides complex and diversified administrative functions for an Executive. Position requires broad and comprehensive experience with knowledge of the Company s policies and practices.

*
Drafts nonroutine letters, memos, documents and various reports requiring comprehensive knowledge of policies and procedures

*

Maintain calendar for the Executive

*
Prepare and process expense reports

*
Arrange travel, hotel accommodations, and car rentals

*
Assist in scheduling meetings, coordinating agendas, and room preparation

*
Assist with the development of presentations by researching topics and creating presentation materials

*
Amend various spreadsheets for the Executive

*
Handle all correspondence not requiring the Executive s attention.

*
Create and maintain files for the Executive

*
Assist with special projects as needed

*
Implement and follow DMJM Harris Quality Assurance Program procedures

*
Implement and follow Document Control procedures in accordance with ISO 9001 policies

*
Perform other tasks as needed

Qualifications

Knowledge: Knowledge of basic office forms and procedures. Knowledge of basic office equipment.

Experience: 5 years of directly related administrative experience.

Skills and Abilities:

- Ability to work cooperatively with others

- Ability to prioritize multiple requests in a fastpace

environment

- Proficient in Word, Excel and Outlook

- Strong interpersonal skills

- Good verbal and written communication skills

- Strong organizational skills

- Possess courteous telephone skills

What We Offer AECOM employees around the world enjoy a wide range of benefits and competitive compensation package. AECOM is much more than just a place to work. It's a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects world wide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.