Starkey Inc

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Senior Administrative Assistant

at Starkey Inc

Pay: up to $14.29/hour
Posted: 4/14/2019
Job Status: Full Time
Job Reference #: 1034278

Job Description

  • 22-Mar-2019 to 21-May-2019 (CST)
  • Admin. Support Worker
  • Wichita, KS, USA
  • $14.29
  • Hourly
  • Full Time



Starkey, Inc.

 Senior Administrative Assistant



Mission Statement

Starkey nurtures development and promotes independence of people with intellectual.


Summary of Position:

Responsible for communication, scheduling meetings, and the distribution of pertinent materials between the CEO, Starkey, Inc. Board of Directors, Leadership Team, and the Foundation.  Responsibilities also include the transcription and maintenance of Leadership Team, Starkey, Inc. Board of Directors, Starkey Foundation, Starkey Ambassadors, Starkey, Inc. Advisory Council minutes, yearly calendar of events, the coordination of special Starkey, Inc. events as assigned.  All duties listed below are essential functions of the position.


 General Responsibilities:


  1. Assist and support CEO and coordinate meetings,
  2. Maintain and update organization policies, as needed.
  3. Maintain daily schedule calendar, handle telephone calls, and prepare yearly calendar of events for Starkey, Inc.

 Board of Directors:

  1. Assist and support Starkey, Inc. Board of Directors, prepare yearly calendar of events, coordinate special meetings and events, attend Board meetings.
  2. Prepare and distribute Board packets/information.
  3. Maintain current fact sheet, roster and rotation schedule of Board members.
  4. Prepare orientation materials for newly elected Board members.
  5. Coordinate Starkey, Inc. annual meeting.

 Starkey Foundation:

  1. Assist and support Starkey Foundation, prepare yearly calendar of events, coordinate meetings, and attend Board meetings in Executive Assistant capacity.
  2. Prepare agenda for bi-monthly and other meetings as needed.

 Finance Department:

  1. Processing daily cash reports
  2. Process deposits
  3. Complete community living and persons served spending report and reconciliations
  4. Complete invoice/billing audits and reconciliations
  5. Assist with persons served payroll processing
  6. Assist with data entry and special projects, as needed


  1. Develop positive supportive relationships with coworkers.
  2. Communicate using person first language.
  3. Use and encourage communication with persons served that is positive and respectful, and promotes independence.
  4. Demonstrate the energy of caring by showing initiative, being resourceful, and being respectful and supportive of others.
  5. Promote the independence of persons served.

 Data management:

  1. Responsible for management of data, up to and including identifying data needs/upgrades and monitoring functionality and data entry.

 Special and ongoing assignments:

  1. Transcribe and maintain minutes, Starkey Board of Directors, Starkey Foundation and Starkey Advisory Council.
  2. Input into donor database, generate thank you letters, prepare and mail year-end donor statements in accordance with Director of Development.
  3. Provide administrative assistance, as needed, to Finance, Operations, Communications and HR.

  Essential Responsibilities:

                 Although each position has its own unique duties and responsibilities, the following will apply to every employee:

  1. Promote the philosophy, vision and mission of the organization.
  2. Adhere to Starkey's code of ethics.
  3. Ensure compliance with all applicable licensing and regulatory bodies.
  4. Ensure the personal rights, dignity and respect of person served.
  5. Follow organizational policy and procedures regarding confidentiality and abuse, neglect and exploitation.
  6. Follow organization policy and procedures regarding safety, and promote safety practices on the job and throughout the organization.
  7. Keep your work area free from hazards.
  8. Understand your role in the event of an emergency.
  9. Follow organizational policy and procedures as outlined in the employee handbook.
  10. Exercise necessary cost control measures within assigned budget.
  11. Maintain positive internal and external customer relationships.
  12. Demonstrate effective communication skills by conveying necessary information accurately, listening effectively and asking questions when clarification is needed.
  13. Plan and organize work effectively and ensure its completion.
  14. Maintain positive and supportive relationships with coworkers.
  15. Represent the organization professionally at all times.
  16. Take the initiative to offer assistance and support to meet the mission of the organization.
  17. Act in a manner that is an example to both persons served and coworkers.
  18. Participate in meetings and in-service training, as required.
  19. Serve and actively participate on committees, as requested.
  20. Adhere to assigned work and training schedule.
  21. Properly use and maintain all equipment.
  22. Immediately report any accidents and/or injuries that occur on the job.
  23. Regular and routine attendance is expected.


Pertinent post-secondary coursework certification or degree. 


Minimum of two (2) years pertinent experience in professional administrative or project coordination role.  Must have good organizational, attention to detail and written/oral communication skills; proficient use of computer related programs (including proficiency in Word and Excel) and office equipment; experience with Bloomerang preferred; excellent inter-personal skills required.  Previous work experience for an organization serving individuals with intellectual disabilities helpful.


Valid Kansas driver's license or from the state they reside

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Below are minimal knowledge/physical requirements for this position.                  







Reading, Speaking, Writing English





Verbal Communication Skills





Computer Skills





Physical Demands










Stooping (bend at waist)




















Driving Vehicle requiring Commercial Driver's License





Lifting up to 50lbs.with or without assistance





Lifting over 50 lbs. with or without assistance










Exposure to extreme heat: Temp above 100 degrees for periods of more than one hour






Exposure to extreme cold: Temp below 32 degrees for periods of more than one hour






Distinguish appropriate temperature





Exposure to hazardous materials










Hand/finger dexterity





Repetitive Motions





Sensory Skills





Talking/Hearing (in person)





Talking/Hearing (on telephone)





Distinguish Smell










Vision for close work





Other (specify)











List machines, tools, equipment, electronic devices and software required for use on the job:


Computer                                            Fax                                        

Microsoft Programs                              Telephone